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21st Century Accounting
Revision 3.0 Issues
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Enhancements in Version 3.0.23
- System-wide: Popup calculator.
You can now paste the calculator value into the numeric field
that the calculator was started from by pressing
the spacebar or the insert keys.
- Bank Accounts/Transfers.
Transfers previously passed through the Deposit Clearing Account
before being recorded as a deposit to the receiving bank account
and a negative deposit to the sending bank account. This
intermediate transaction unnecessarily clouded the audit trail.
Transfer transactions now affect only the two bank accounts involved.
- Payroll/Timecards, Workdate.
A line-item date called "Workdate"
has been added to Timecards. Employers can use Workdates
to break down the employee’s Timecard period into sub-units.
Or you can continue to process each job on the Timecard
as a unit for the entire period covered by the Timecard.
- Payroll/Print/Payroll Register.
The Payroll Register has been completely rewritten
to better integrate the reporting of enhancements
to the calculation
and posting of payrolls. The report will also now run
faster and is customizable using Report Customizer.
- Payroll/Import Timecards: Online Help Special Task.
The Payroll application comes with a generic import file
that can be used to import Timecards. Addition of the
Workdate field to Timecards in the current Payroll revision
may require action on your part if you import Timecards.
For instructions, see the Special Task called
"Updating Timecard Import Files" in the Payroll online Help.
Problems Fixed in Version 3.0.23
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Bank Accounts/Void/Checks.
Voiding a remittance check did not reverse the
effect of the payment on the 941 and 944 reports, thus
overstating the "Total deposits for quarter" (941) and
"Total deposits for year" (944).
This will now work correctly.
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Sales/Print/Sales Analysis
and Sales Order Analysis.
Both reports now print report totals.
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Payables/Configure Vendors, Vendor details popup
(Vendor Activity report).
In Configure/Vendors, you can normally right-click
on the Vendor ID field in the left pane and show vendor details
from the popup menu. However, if Pervasive Service Pack 4
was installed, an "Invalid date, time or timestamp" error occurred.
This has been corrected.
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Payables/Vendor Invoices: Print batch listing.
In some cases a 'can't read "glledgerID"' error occurred
when you tried to print the invoice batch listing.
This has been corrected.
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Payables/Print/Payments Journal.
When multiple invoices that qualified for discounts
were paid by a single check, the Payments Journal showed
that the gross discount amount had been applied to the
payment of each invoice, thus overstating the total
discount amount.
This reporting error has been corrected.
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Payables/Print/1099s.
On the 1099 form, the company telephone number
no longer prints on the same line as the zip code.
It will now print on a new line under the
zip code line.
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Payroll/Calculate Payroll, Deductions.
You might have encountered spurious messages
and other problems while Calculate Payroll
was processing a deduction with an employer
contribution of amount per hour.
This will now work correctly.
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Payroll/Calculate Payroll.
If you added an income on the fly that had an
associated Workers' Comp. field (whether used or not),
then saved your work, then restarted Calculate Payroll
and attempted to edit the employee, a program error
would occur. This has been corrected.
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Payroll/Print/Earnings Report.
When you changed an accrual contribution method
during the payroll year, the Earnings Report did
not include the accrued hours associated with the
previous accrual method. This now works
correctly.
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Item Tracking/Print/Item Tracking Journal.
A "Division by zero" error occurred if the Journal included
transactions containing a mixture of product list items
some of which were flagged for item tracking and some of which were not.
This has been corrected.
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Direct Deposit Support.
Several problems in 21st Century Accounting programs
that pertained to Direct Deposit (Prenote record
structures and record separator processing)
have been corrected.
Problems Fixed in Version 3.0.21
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Payroll: Print/Custom Pay Summary.
Reports with definitions that did not include
any amount columns — reports that were designed to print
only employee personnel information,
for example — printed only a blank page. Such reports
will now print correctly.
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Payroll: Workers’ Compensation and Direct Deposit.
With the Direct Deposit add-in installed,
workers’ compensation history was not being recorded
for employees who were paid by Direct Deposit.
This problem has been corrected.
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Receivables: Print/Statements.
For Balance Forward customers, statements
could print unreliable amounts if the transaction
date on certain types of transactions was
equal to the statement from-date. This problem has
been corrected.
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Receivables: Print/Invoice List.
Occasional customer names were not being printed
with their invoices on the Invoice List.
Occasional customer names will now appear with
their invoices on the list.
Enhancement in Version 3.0.20
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System: Company/Verify, Verify A/P
Summary Information.
The system now repairs problems reported
by the Payables Aged Payables report.
Print/Aged Payables might show transactions
that should be marked paid,
or might state that a vendor’s calculated
balance doesn't match the system's stored
summary balance.
Especially if your Aged Payables report has reported
a problem that it never reported previously,
or only started reporting
recently, run System/Company/Verify, check "Repair damage
if possible," and run Verify A/P Summary Information.
Problems Fixed in Version 3.0.20
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Payroll: Calculate Payroll.
If your company is configured to "Auto-calculate
accrual pay amount," then you cannot override
the number of hours worked on a Salary pay factor
in Calculate Payroll. You can now override Salary hours
worked in Calculate Payroll.
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Payroll: Calculate Payroll.
Deduction pay factors with an employee contribution
that has an annual ceiling, and with an employer contribution,
continue to calculate the employer contribution after
employee withholdings reach the annual ceiling.
The program now correctly stops calculating the
employer contribution once the employee reaches
the annual ceiling.
Problems Fixed in Version 3.0.19
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Sales: Print/Product List.
If your company is not configured
for Item Tracking, you may receive an error
when you try to print the Product List.
The error has been corrected.
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Payroll: Print/Custom Pay Summary.
If you try to export
a Custom Pay Summary report, an error occurs.
The error has been corrected.
Problem Fixed in Version 3.0.18
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System: Company: Verify: Verify A/P Summary Information.
After running this program, users began receiving
ODBC error messages when no error had occurred.
This problem has been corrected.
Enhancements in Version 3.0.17
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Payroll: Configure/Custom Pay Summary
and Print/Custom Pay Summary.
"Full Address," "Postal Code," "Phone Number," and "Employment State"
have been added to the Data Types
available for defining a column.
Problems Fixed in Version 3.0.17
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Payroll: Print/Checks.
The pay period dates do not always print properly on paychecks and on the Payroll Register.
This problem has been corrected.
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Payroll: Taxes
with amount-per-hour contributions and Configure/Income
.
When you edited and saved an income for any reason,
the program erroneously
removed that income from the "Hours include" box for
taxes that are based on amount-per-hour contributions.
This problem has been corrected.
New versions 3.0.15 and 3.0.16 run a one-time program at startup
that prepares incomes and employees for the 3.0 enhancements.
This program edited and saved incomes before the problem (above)
was corrected. The instructions in the next paragraph may apply to you.
Users should run Payroll/Configure/Taxes and review
any taxes that are calculated by the amount-per-hour method.
Make sure that the "Hours include" box includes all the
incomes required to calculate the correct number of hours
worked for your employees.
- Payroll: Print/Custom Pay Summary.
Whether you turn on Summarize at one level of a Custom Pay Summary
report determines the reporting
behavior possible at the next higher level.
For example, when a report is summarized by employees
across multiple pay periods, it is logically impossible
to subtotal by pay period. (In fact, the pay period numbers
have actually become super totals!)
If you select Summarize
at any level, the Subtotal option
at the next higher level is automatically
disabled.
Problem Fixed in Version 3.0.16
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Sales: Invoices.
Users who configured a 3.0 company for Item Tracking were
unable to post sales invoice batches that had been opened
before the Item Tracking initialization. With V. 3.0.16,
you can have open sales invoices, configure to use Item Tracking,
then post those sales invoices created
before you configured Item Tracking.
Enhancements in Version 3.0.X
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Item Tracking. 21st Century Accounting
now provides the tools for tracking inventory item
quantity on hand and serial numbers from receipt
to multiple storage locations to sale. Sales Orders
and Sales Invoices are fully integrated with Item Tracking.
Posting a sales invoice reduces the quantity on hand
and removes any specified serial numbers from your stock.
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Payables: Print/Payments Journal and
Print/Vendor Activity.
Checks written from now on to vendors in the Bank Accounts/Disbursements
window will be reported by Payables Payments Journal and Vendor Activity.
Disbursements checks to vendors still have no effect on Payables.
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Payroll: Timecards.
You use Payroll/Timecards to enter data
for processing by Calculate Payroll
from the timecards that your employees turn in.
You can enter hours worked, jobs or departments worked in,
accrual hours taken — sick time for example — and tips that
your employees report.
You can also enter occasional pay amounts —
expense reimbursements, savings
plan payouts, distributed tips, and bonuses, for example.
You can use Timecards to
distribute pay factors to as many G/L accounts
as you wish.
Calculate Payroll automatically uses the data
from any existing Timecards that meet date
and pay frequency requirements.
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Payroll: Recurring Timecards.
You can use Payroll/Recurring Timecards to create and manage Timecards that
will serve as "templates" that you fill in
with Payroll/Timecards every time you
enter a new batch of Timecards for payroll processing.
You can also turn one-time, working Timecards
(created in Payroll/Timecards) into recurring Timecards
by saving a working Timecard
as a template for a recurring Timecard.
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Payroll: Workers' Compensation.
Use Configure/Workers' Comp. Codes to set up all the Workers'
Compensation classification codes that identify the covered jobs
done by your employees. Use Configure/Employees to assign
the jobs and their WC Codes to employees. Timecards
and Calculate Payroll use WC Codes to track
Workers Compensation-covered wages and hours.
Use Print/Workers' Compensation Report to report wages and hours
from Workers' Comp. jobs to the appropriate authorities and/or
insurance companies.
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Payroll: Configure/Income. New Income Factor Types.
Two additional Contribution Methods are available for setting
up types of Incomes.
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Overtime Multiplier. When you set up an income factor with
a contribution method of Overtime multiplier, you can enter
a rate multiplier in the factor window. The multiplier lets
you base the rate for special hours (OT, holiday) on the rate
for a job's regular hours. You can override the multiplier
on an employee basis in the Configure/Employees window and when
you run Calculate or ATF Payroll.
- Distributed Tips. Distributed tips are company receipts
that will be distributed to employees. They are added to the paycheck
in Calculate or ATF Payroll as a flat amount that is subject to the
taxes included in the distributed tips factor's "subject to" window.
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Payroll: Configure/Custom Pay Summary
and Print/Custom Pay Summary.
"Paycheck date" and "Pay period end date"
have been added to the Data Types
available for defining a column.
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Printing: Multiple Printer Management.
The management of multiple printers is improved. Sites with multiple
printers can print successfully with any connected printer.
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Vendor name on 1099s.
You can print a different name on the 1099 from the Vendor Name
that's in the first field of the Payables/Configure/Vendors window.
Enter the following on a separate line in the Vendor Notes box,
with the name
you want on the 1099 in the place of "vendor DBA name."
Name on 1099=vendor DBA name
For example, enter Name on 1099=Ann Darrow
to print the name Ann Darrow on the 1099 as recipient.
- Click the System/Exit command to close.
To prevent accidental shutdown of 21st Century Accounting,
the (X) button on the main menu bar will produce a confirmation dialog.
- Canadian cheque formats. With a Canadian installation,
additional forms are provided that will produce cheques in the new format.
- Convert BPI.
With the addition of Item Tracking to the 21st Century Accounting
system, the BPI data conversion will now convert additional
Inventory Control information, including locations, quantities (per location),
and vendor relationships with item SKUs. Conversion also configures items
for serial number tracking, if applicable, but does not
convert actual serial numbers from BPI I/C.
Problems Fixed in Version 3.0.X
- Print Checks.
In some user environments, if the check required
the printing of an overflow check stub,
the print process would get an error
relating to a CDO failure. The error might
vary but would be something like: “Error:
cannot set CDO data source for table ‘chk.ttx’:
No error.” or “Error: failed to create
CDO object for table ‘chk’“. The printing
of overflow check stubs has been changed to avoid this error.
- Sales/Sales Orders and
Sales/Invoices.
After initially entering a sales order
for an occasional customer, the customer name
would not appear in the left pane list.
Also the name
on occasional customer orders would not appear
in the order selector list on an Invoice. The program was changed
to properly display occasional customer names.
- Payroll/Print/Custom Pay Summary.
Reporting of column data for tips income and
employer contributions has been corrected.
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