Functions: Payroll
Extra checks for some employees
To do these business operations... Use these functions
Say you've completed a payroll run, printed the paychecks, and then you realize an employee should receive a bonus you forgot to include in her regular paycheck. Issuing another paycheck for the bonus is a simple operation.

You can follow the same procedure if you forgot to pay medical expenses from the employee's medical savings account, or expense reimbursements -- or any type of pay that wasn't included in the first check.

Just close the pay period and then run another payroll for the one employee, print the check, and include the additional check in her pay envelope.

First, close the current pay period so you can make the extra payroll run.

   Payroll
    Close Pay Period Checklist
      
If you haven't already done so, set up a salary Income factor called Bonus (or whatever name you wish). Make sure the factor is subject to the correct taxes. You probably want to leave the salary amount blank.

Assign the factor to employees who will receive bonuses from time to time. Again, most likely, you want to leave the amount blank. In this case, you will fill in the amount at runtime. For bonuses and other supplemental pay, do not enter "hours worked." The employee will get credit for hours worked on her regular paycheck.
  Payroll
    Configure
      Income

  Payroll
    Configure
      Employees
Run the Payroll command. Select the frequency the "extra check" employee is in. All employees in each chosen frequency are automatically displayed in the left pane and selected for processing in the Payroll run.

You right-click and select a single employee for calculation. Zero out the other pay amounts, the hours worked, enter the bonus, and print the check.

(You can also "unselect" the employees you don't want processed by moving to a selected employee with Arrow or mouse and pressing the spacebar or double-clicking with the mouse to change the employee's status to "Unselected.")

Our example was a bonus for a single employee. Use the same technique to print extra paychecks of any kind for any number of employees. NOTE: When you close this "extra check" pay period, you might want to name it appropriately. For example, change the name to the date plus "extra."

  Payroll
    Calculate Payroll
  1. Right-click the "extra check" employee.
  2. From the right-click menu, choose "Calculate employee <employee ID>
  3. Tab down the right pane and enter "0" (zero) in any other pay fields and in the hours worked and hours accrued fields.
  4. In the right pane, enter the bonus amount in the appropriate field
  5. Click OK.
  Payroll
    Close Pay Period Checklist